The following guide will take you through the initial steps of setting up your GCSEPod system, answering most frequently asked questions.
Admin accounts
GCSEPod does not offer admin accounts.
All teacher accounts have by default the same administrator rights in order to edit and create accounts and to change passwords and usernames.
If you need to add an administrator on GCSEPod they will need a teacher account created in the same way as the rest of the staff.
MIS integration
Most schools using GCSEPod have an MIS integration, which means data from the school's MIS is synced with GCSEPod.
🤓 Tip: Before making any changes to accounts, reach out to your school's MIS manager or IT department to check if your school uses an MIS integration for GCSEPod.
If your integration is enabled, accounts don't need to be created manually as they will be automatically imported from the MIS.
Set up your MIS integration
If you are currently creating groups and accounts manually and would like to switch to an MIS integration, follow the steps below:
Check with your school's MIS manager that all teachers and students are added in the MIS with their correct email address.
Get set up on Wonde.
Wonde is a third party software that allows us to pull data from your MIS. Please reach out to the Wonde Support team to get set up.
Contact us via the Digital Assistant and request to speak to an agent.
Provide us with a contact from your school.
We will need their full name, email address and phone number.
The person of contact will be contacted by Wonde Support to authorise the sync.
Let us know when the authorisation is complete.
Once this has been done, our developers will set things up on our end and your MIS integration will be enabled.
📌 Note: Manual schools that set up an MIS integration will not lose any data or accounts. Accounts set up previously will still exist. New accounts will get imported from the MIS and won't have to be created manually.
The articles below expand on MIS integration and troubleshooting.
Create accounts
MIS imported
If your integration is enabled, all you need to do is ensure that your school's MIS manager has added new students and teachers to the MIS. The sync will take care of the rest.
Year groups, classes and groups will also need to be set up in the MIS.
Manually
If you don't have an MIS integration, accounts can be created manually by following the steps in the articles below.
Activate accounts
Once created, all accounts are inactive by default. Teachers and students activate their own account when they first log in.
📌 Note: While it's possible to activate an account on behalf of a student, as well as activate student accounts in bulk, it is not possible to active a teacher's account. They will need to do this themselves.
Follow the steps in the articles below to activate accounts.
Edit accounts
As a teacher you will be able to edit student accounts, as well as your own details in Access Evo.
Edit student accounts
Username and password
To change a student's username and password:
Click Monitor from the menu on the left.
Use the Search for a student search box to find the student and go to their profile.
Click View/Edit User.
To change the username, enter the new value in the Username field and click Save.
To change the password, click Update Password.
Enter the new password and tick the Force a password reset on login box if needed, then click Save.
If you are setting a password for your student you can select this option so they are prompted to change their password when they first login.
Email address
To change a student's email address, either:
With MIS integration: Change the email address in the MIS and it will reflect in GCSEPod the next morning.
Without MIS integration: Follow the same steps as above, by clicking View/Edit User and making the change in the Email field.
Find out more in the articles below.
Edit teacher accounts
To change a teacher's email address:
Change the email in the MIS (in the Work field).
The change will reflect in GCSEPod the next morning.
Log in to Access Evo.
Click the Members icon.
Search for the relevant user, then click the 3 dot menu on their contact card.
Click Change email address, then enter the new email address.
Click Change.
Set up Single Sign On
Single Sign On with Google or Office 365 is available only to students. Teachers log in via our Access Evo platform.
Below are our guides on setting this up and troubleshooting.